Job Description

Job Description

Job Description

Progressive, dynamic, and growing heathcare-focused architectural and engineering firm located in Southeast Charlotte seeks a Project Coordinator for our corporate headquarters. Main responsibilities include assisting Project Managers, and Principles with administrative and technical duties.

Responsibilities

· Participate in Notice To Proceed meetings and maintain all project information throughout project duration. Coordinate project’s contractual schedule requirements with Principles.

· Draft and coordinate contracts with outside vendors and consultants. Facilitate execution of contracts.

· Assist in scheduling required Client, Consultant and Vendor Meetings and conference calls.

· Assist in gathering, tracking or obtaining any Vendor Materials or services required during the project including but not limited printing, binding and photography.

· Maintain Weekly Issuance of Issues Log with deadline tracking.

· Provide Specification support and facilitation, as needed.

· Assist in coordinating all Project Document Printing, Shipping and Delivery.

· Coordinate with staff to maintain all weekly Resource and Hours Utilized Reports.

· Assist in coordinating project design activities and communications. 

Skills

· Highly organized

· Excellent written and speaking skills

· Ability to function well with multiple priorities in a dynamic work environment

· Proven work experience as a Marketing Coordinator or similar role

· Knowledge of traditional and digital marketing tools

· Solid computer skills, including MS Office and web analytics

· Familiarity with Customer Relationship Management and Content Management System software

· Excellent communication and presentation skills

· Strongly Preferred: Experience with a construction firm or architectural firm in a similar capacity

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